Travel Expense Guidance

  • Travel expense reimbursement is to cover your extra expenses, necessarily incurred in carrying out activities associated with SGSAH. Reimbursement is available for doctoral researchers registered at any SGSAH member HEI
  • You must exercise economy & efficiency - tickets should be purchased as far in advance as possible to obtain best value for money
  • Travel costs will be reimbursed only from your home institution to place of event/ activity unless there are exceptional circumstances. Please contact us in advance to discuss via
  • All claims must be accompanied by a valid, original receipt which itemises purchases – a credit/ debit card counterfoil is not sufficient & will be rejected
  • Please take photocopies of your claim & receipts, particularly if you are sending by post.

The SGSAH administration team are based at the University of Glasgow. University of Glasgow students should complete & sign a University of Glasgow Student Expense Claim Form . If you are from another University, please complete a Sundry payee form .

Please return with original receipts to:
    Scottish Graduate School for Arts & Humanities,
    Room 102
    4 Lilybank Gardens
    Glasgow, G12 8RZ

Claims must be made within one month of date of travel. 

Once received & approved, University of Glasgow administration MAY take up to thirty days to process. Payment by BACS is the preferred method & will reach you more quickly.

If you have any questions or are unsure about any aspect of claiming back travel costs, please contact the SGSAH team in the first instance via